New hire form submission triggers automatic extraction of up to 5 training clips from onboarding video.
Verified 2026-07-07
HR-Recruiting
What it does
Get personalized training instantly when you submit your new-hire form, as we automatically extract up to five relevant clips from onboarding videos for you. We save these moments before they expire, organize them in Google Drive with clear filenames, log the details in Sheets, and send you a branded welcome email with access instructions.
How it works
When it runs
Run manually · Manual · on new employee form submission
How hands-off
Assists you, you do the final step
Setup
Quick setup · under an hour
Works with
n8n, WayinVideo, Google Drive, Google Sheets, Gmail
Google Drive : Storing and organizing downloaded video clips
Google Sheets : Logging clip metadata and storing library links
Gmail : Sending personalized welcome emails to new hires
api
WayinVideo : Scanning recordings to find specific training moments
Watch out for
⚠ WayinVideo export links have a short expiration window, so you must download the files immediately after polling confirms completion to avoid broken links.
⚠ Google Drive upload failures can occur if the filename contains invalid characters, so sanitize all metadata fields before passing them to the drive node.
⚠ The WayinVideo API may return fewer than five clips if no moments match the query, so add a conditional check to handle empty results gracefully.
⚠ Polling intervals that are too frequent will hit rate limits and waste credits, so set the wait duration between polls to at least 30 seconds.
This is what I do. I design and build AI agents like this one, and keep them running. If you want it set up for your team instead of doing it yourself, get in touch.