Operations medium to set up

Coach Training with SMS

Onboards new coaches via webhook and delivers daily 9 AM training SMS with keyword auto-replies and progress tracking in Google Sheets.

Verified 2026-07-07

Founder-ExecFreelancer-Consultant

What it does

Get your new coaches onboarded instantly via webhook while receiving their first daily training message at 9 AM. You can track their entire 30-day progress in Google Sheets and handle all incoming questions with automatic keyword replies.

How it works

When it runs: Triggered by an event · Event · on new coach registration
How hands-off: Assists you, you do the final step
Setup: An afternoon · about an afternoon
Works with: n8n, Twilio, Google Sheets

Tools that fit

n8n : Workflow orchestration and automation logic

Twilio : Sending daily training SMS messages

Google Sheets : Storing coach data and training content

Watch out for

Twilio API rate limits can block the run, add exponential backoff to your retry logic.
Google Sheets API quotas are strict per minute, so batch updates if onboarding multiple coaches at once.
SMS character counts exceed 160 chars easily, so implement message splitting or link shortening carefully.
Webhook security is vital, add a secret header validation step to prevent unauthorized trigger submissions.

Seen in the wild

n8n: Automate 30-Day Coach Training with SMS, Twilio & Google Sheets template

Want this running in your business?

This is what I do. I design and build AI agents like this one, and keep them running. If you want it set up for your team instead of doing it yourself, get in touch.

Get in touch

Who it's for

Built for founders and execs who need operations handled without hiring for it.

Freelancers and consultants can run this per-client with no changes beyond the source data.

Frequently asked questions

Who is this for?

founders and execs and freelancers and consultants, or anyone doing operations work who wants this handled automatically rather than manually.

How long does it take to set up?

An afternoon: plan for about an afternoon to get it running end to end.

Related use cases

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