Sales medium to set up

Sales Development Representative Pipeline

Automates your sales outreach by sending AI-personalized follow-ups via Gmail, pausing sequences when prospects book calls.

Verified 2026-07-07

Founder-ExecSales

What it does

Save time managing leads while your agent pulls fresh prospects from Google Sheets and sends AI-personalized follow-ups via Gmail. It automatically pauses these sequences when you book calls on Google Calendar and handles no-shows by sending rescheduling emails and updating statuses for you.

How it works

When it runs: On a schedule · Scheduled · daily and every 6 hours; Event · on new calendar booking
How hands-off: Assists you, you do the final step
Setup: An afternoon · about an afternoon
Works with: n8n, Google Sheets, Gmail, Google Calendar, OpenAI Chat Model

Tools that fit

Services

n8n : Workflow orchestration platform

Google Sheets : CRM and lead list data storage

Gmail : Sending personalized follow-up emails

Google Calendar : Tracking meeting bookings and no-shows

LLM

OpenAI Chat Model : Generating personalized email copy via LLM chain

Watch out for

Gmail API quotas can exhaust quickly with high volume, so add a delay node between sends to stay within limits.
OpenAI token costs accumulate rapidly if prompts are too verbose, so keep input variables concise and strip unnecessary whitespace.
Calendar checks might miss overlapping events due to timezone mismatches, so explicitly set the timezone parameter in the calendar node.
Google Sheets read nodes can return empty arrays for new runs, so add a filter node to skip processing if no leads are found.

Seen in the wild

n8n: Run an AI SDR sales pipeline with OpenAI, Google Sheets, Gmail and Calendar template

Want this running in your business?

This is what I do. I design and build AI agents like this one, and keep them running. If you want it set up for your team instead of doing it yourself, get in touch.

Get in touch

Who it's for

Built for founders and execs who need sales handled without hiring for it.

Sales teams can plug this into their own CRM and call cadence just as easily.

Frequently asked questions

Who is this for?

founders and execs and sales teams, or anyone doing sales work who wants this handled automatically rather than manually.

How long does it take to set up?

An afternoon: plan for about an afternoon to get it running end to end.

Related use cases

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